How do I find my invoices on eBay?

Last reviewed: September 23, 2026 · Markdown version

If you sell on eBay, it separates the monthly money summary from the tax document, and they live on two tabs of the same screen. Asking for the wrong one is why this feels harder than it is. eBay says so itself: "The statement is not an invoice and does not replace existing reports." The steps below are eBay's own (Reconciling your eBay sales transactions, read 23 September 2026).

The path

Go to the Payments tab in Seller Hub, or Payments in My eBay, and select Reports. From there eBay sends you to Statements for the financial statement and to "the Invoices tab" for tax invoices. Everything else is a choice between those two.

Statements — the money record

eBay describes the financial statement as "a summary of your monthly account activity" and says "It's in PDF format." Select Download next to the month, then Summary or Full statement. The retention is generous and worth knowing: "Financial statements are available to download for 10 years from the date of issue, and only show details for payments processed by eBay" — so anything settled elsewhere is not in them.

Invoices — the tax document

This is the invoice eBay issues to you as a seller: it "is issued for services rendered and includes all applicable seller fees and other costs." The tab shows "the list of available tax invoices by month", each with Summary Download or Detail Download; "The summary is in PDF format. The detailed view is in CSV format". Credit notes, issued when fees are reversed, come as "a PDF summary and a CSV file with transaction-level details" from the same place. eBay's page does not state a retention period for invoices and credit notes the way it does for statements — which is a good argument for downloading them as they are issued rather than assuming they will be there in five years.

Which one does your accountant want?

Ask them; the two do different jobs. The CSV is the one you can sort and total in a spreadsheet. The PDF is the one that reads as a document when it is attached to something. Our own habit is to keep both, because eBay only promises the ten-year window for statements.

The problem that starts after the download

A year of monthly invoices is twelve PDFs. Three years across two marketplaces and a payment processor is a hundred, all named something like invoice_2025_07.pdf, all in Downloads. When the question arrives — which month carried that refund, which invoice has that reference number — the file name tells you nothing, because the answer is on page two.

This is the point where people start opening files one at a time. The same shape, in Xero.